Administrative Assistant
Houston, TX, USA
Job Summary
AspireWise Business Solutions is seeking a highly organized and efficient Administrative Assistant to support daily operations and ensure smooth administrative processes within the company. The ideal candidate will handle a variety of tasks, including scheduling, document management, client communications, and general office duties. This role requires strong multitasking skills, attention to detail, and a proactive approach to problem-solving.
Workspace
Hybrid
Key Responsibilities
● Manage calendars, schedule meetings, and coordinate appointments for leadership and team members.
● Handle client communications via phone, email, and in-person, ensuring timely responses and excellent service.
● Organize and maintain digital and physical files, including confidential business documents.
● Prepare reports, presentations, and other business-related documents as needed.
● Assist with onboarding new clients and maintaining updated client records in the CRM system.
● Coordinate office supplies, equipment, and technology needs to support team productivity.
● Perform general office duties, including answering phones, sorting mail, and handling correspondence.
Qualifications
● Proven experience in an administrative role, preferably within a business consulting or corporate environment.
● Excellent organizational and time management skills.
● Strong communication skills, both written and verbal.
● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM systems.
● Ability to multitask and prioritize tasks in a fast-paced environment.
● Strong attention to detail and problem-solving skills.
● Ability to work independently and take initiative on administrative tasks